Role Profile:

Responsible for ensuring cost-efficient and smooth delivery of high-quality corporate/support functions’ goods/services procurement requirements in a timely manner. Review, evaluate quotes/bids/contracts and recommend suppliers, cost-efficient, and delivery solutions. Recommend procurement options, criteria, and detailed procedures consistent with corporate policies and project/s requirements through good commercial, legal and ethical practices.

The below Key Performance Areas include but are not limited to:

- Maintain internal processes and systems to ensure quality and continuity of standards, including the delivery of internal and external service level agreements.

- Manage the procurement activities of KEY Good/Services with appropriate suppliers against SLAs and corporate calendars.

- Liaise with Internal (customers) and external stakeholders to ensure smooth delivery of high-quality Goods/Services.

- Pro-actively engage and update internal stakeholders (customers), suppliers, and line manager

- Resolve procurement issues in the most cost-effective and timely manner.

- Communicate Good/Services procurement projects/tenders’ requirements and parameters to suppliers.

- Negotiate supplier rates for Goods/Services procurement projects based on internal stakeholders (customers) spend reports/estimated forecasts.

- Assess Goods/Services procurement projects requirements, validate the specs, recommend better solutions through existing/new suppliers, and review tender submission progress.

- Review, assess, define and recommend supplier contracts (including SLAs) as per Alshaya’s legal process and LOA.

- Publish and maintain print Goods/Services procurement approved suppliers list.

- Work with suppliers to ensure continuous improvement of Goods/Services procurement processes and quality.

- Negotiate AVR programs with top suppliers in key markets (initially Kuwait, KSA & UAE).

- Recommend changes to supplier agreements / preferred supplier list and obtain approval as per LOA.

- Maintain historic costs matrix to provide internal stakeholders (customers) with expected cost/quality parameters for budgeting purposes.

- Collate and review Goods/Services spend by internal stakeholders (customers)/suppliers for previous years and plan procurement requirements accordingly.

- Review, assess and define specifications and audit final Goods/Services against relevant specifications.

- Ensure purchase orders are in line with approved quotes (rates, specifications & quantities).   

- Ensure all Goods/Services procurement expenditure are captured by Oracle / PO Operators

- When applicable, liaise with Finance in terms of payment to suppliers.

- Audit new and existing suppliers to establish their capabilities/capacity to fully support the business with Goods/Services procurement process.

- Assess and recruit new suppliers in new and existing markets to accommodate the business’ requirements.

- Plan and be part of the team handling companywide Goods/Services procurement tenders following internal policies/processes.

- Train, coach, and guide team members and internal stakeholders (customers) on effective Goods/Services procurement methods and processes.

- Collate feedback from internal stakeholders (customers) via supplier assessment form, conduct monthly Q.A. assessment of suppliers against specifications and SLAs and develop opportunities to benefit the Business.

- Compile productivity data/savings/ROI for reporting purposes.

- Develop and implement systems and procedures to enhance department contribution to the Business and overall security of assets and information in compliance with company policy and Local Law.

- Manage a team within the Central Procurement Department, including performance appraisal, training, and new hire activities.

- Develop and maintain internal and external relationships and liaise with key areas to benefit the Business.

Education:

- Bachelor’s degree in a related field in Finance, or equivalent education and work experience

Experience:

- Minimum of 5 years of combined project management and procurement experience in a procurement environment

- Demonstrated background in all aspects of supply chain management, including experience in conducting bid process

Skills:

- Advanced negotiating and Bidding skills

- The capability of influencing business stakeholders to add value for the company.

- Good organizational skills and the ability to priorities work, set targets, and make decisions

- Ability to work accurately and regularly under pressure

- Proactive, with problem-solving skills